2010 Guidelines for Session Chairs

1. All chairs and participants must be members in good standing of UAAC. There are no exceptions. Please notify the participants of your session of this requirement.

2. The chair must accept proposals in French. Canada is a bilingual country (French/English) and members in good standing have the choice of both official  languages. In case of problems, consult the programme co-ordinator.

3. In Art History Sessions, MA students may not give papers. Speakers must either have PH.Ds or be doctoral students.

4. In the case of studio people, a c.v. must accompany their proposal,  and the final decision belongs to the programme co-ordinator and the committee.

5. A chair has the right to refuse a proposal, but s/he must advise the programme co-ordinator.

6. The chair is responsible for her/his session and must respect all deadlines. In other words, the programme co-ordinator will not deal with any individual participant, only with the chair. Therefore the chair is responsible for providing name of participant, UAAC membership number, status, institution, title of paper, and abstract..
   
   It is compulsory for participants to provide a short abstract;  “TBA” is not acceptable..

6. Chairs are asked to send their list of speakers and titles on time but only when completed. The chairs are asked to provide the order of the papers as it is to appear in the Journal.They are bound to follow this order and format.

7. Chairs or participants cannot ask for a special scheduling (day, hours). Therefore the sessions may be scheduled  at anytime during the conference.

Les responsables de session ou les participants ne peuvent exiger qu’on leur assigne une plage horaire précise. Les sessions peuvent être fixées dans n’importe quelle plage horaire du Congrès.

8. Sessions must be open to all members in good standing and a chair cannot make any special arrangements. Foreign scholars however famous will not be given any special treatment and UAAC does not provide any funding for foreign participants. There are no exceptions.

9. No session can be cancelled without the permission of the programme co-ordinator. All sessions with one or two papers will have to be reorganised.

10. All  rooms will be provided with two slides projectors, and if any other equipment is required it must be requested when handing  in the abstracts. Last minute requests will not be considered.

11. Abstracts must not be longer than half a page. Revisions of the abstract are the responsibility of participants and chairs. Once sent to the programme co-ordinator, the abstract cannot be revised.

12. The  abstract must include the title of the paper, the name of the participant, her/his status, institution, title of session, and name and status of chair.

13. Members cannot propose papers in more than two sessions. If proposing papers in two sessions, they must advise their chairs who in turn will advise the programme co-ordinator.

14. No more than six papers can be presented in any one session. Five is ideal. A session consists of three hours including a fifteen minute break. Each paper must not take more than 20 minutes, thus allowing 5-10 minutes for discussion. The chair can/must  put intervene to end all papers after 25 minutes.

15. If there are more than 6 papers in one session, a second session (Part II) will be opened.

16. Deadlines:  Call for papers: Presently the deadline is May 3,
17. Submission of  complete sessions: ( titles of the papers, names, status, institution,  and UAAC membership numbers of all participants) to be sent  to the programme co-ordinator no later than May 17^th.

18. All correspondance using e-mail is strongly advised.

Thank you for your understanding and have a good conference.